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Hire a Service Business Admin

Stop losing jobs because your phone goes to voicemail. Get a dedicated, full-time admin who answers calls, books appointments, follows up with customers, and keeps your back office organized. Placed in 7 days, answering from day one.

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3+ admins available this week
$2,500/mo flat. First week free. Cancel anytime.
Service Business Admin Available Now
Service Business Admin Service Business Admin Service Business Admin 5+
Pre-vetted specialists ready to start
Day-to-Day Responsibilities

What Your Service Business Admin Handles

  • Inbound call answering, appointment scheduling, and confirmation calls
  • Customer follow-up, review requests, and satisfaction check-ins
  • Dispatching, technician scheduling, and route coordination
  • Invoice generation, payment processing, and collections follow-up
  • CRM data entry, job tracking, and status updates
  • Estimate follow-up, quote delivery, and proposal management
Meet Available Specialists
Mariana C.

Mariana C.

ServiceTitan, Scheduling, Dispatch

4+ yrs
Eduardo L.

Eduardo L.

Housecall Pro, CRM, Follow-up

5+ yrs
Natalia P.

Natalia P.

Jobber, Invoicing, Customer Care

3+ yrs
Tools They Know
ServiceTitan
Housecall Pro
Jobber
FieldEdge
GoHighLevel
QuickBooks
Google Calendar
Podium
Thumbtack
Angi
AI Copilot Included

Your admin gets a custom AI assistant trained on your SOPs

We load your standard operating procedures, software documentation, and company processes into a private AI chatbot. Your team member uses it to answer their own questions instantly, instead of interrupting you.

  • Ramp in days instead of weeks
  • Fewer mistakes on dispatching, invoicing, and scheduling
  • Works with ServiceTitan, Jobber, Housecall Pro, and more
Learn how it works
Service Business Assistant
Trained on your SOPs and tools
How do I create a new dispatch in ServiceTitan for an emergency HVAC call?
To create an emergency dispatch in ServiceTitan:
1. Open the Dispatch Board and click "+ New Job"
2. Select the customer or create a new record
3. Set Priority to "Emergency" and choose HVAC as the business unit
4. Assign to the nearest available technician
5. Click "Dispatch" to send the notification
The technician will receive a push notification with the job details and customer address.

Signs You Need a Service Business Admin

If any of these sound familiar, you are losing revenue to disorganization.

1

Calls Go Unanswered and Jobs Get Lost

  • Missed calls during the day are turning into missed revenue
  • Estimates go out but nobody follows up to close the job
  • Customers leave voicemails that sit for days without a callback
2

Your Schedule Is Chaos

  • Double bookings and scheduling conflicts happen weekly
  • Technicians show up without the right job details or materials
  • You spend your evenings doing admin work instead of planning growth
3

Office Help Is Hard to Find and Expensive

  • A full-time office manager costs $40,000+ before benefits
  • Part-time help can not keep up with the volume during busy season
  • Training someone on your field service software takes months

Why Hire Through Rose Talent

We take the risk out of hiring and make it easy to get started.

Team collaborating in a bright coworking space

Vetted and Tested

Every candidate passes skills assessments, English proficiency checks, and reference verification before you see a profile.

One Flat Rate

$2,500/mo per team member. No surprises, no hidden fees, no hourly billing. The same rate for every role.

First Week Free

Try your new team member for a full week before you're charged. If they're not the right fit, you pay nothing.

Free Replacement

If your team member isn't the right fit at any point, we replace them at no cost. No questions asked.

AI Copilot Included

Every team member gets a custom AI assistant trained on your SOPs, tools, and processes. They solve problems faster and ramp in days, not weeks.

Hired and Working in One Week

Most staffing takes months. Our process moves fast without cutting corners.

1
Day 1

Tell Us What You Need

Share the role, tools, and tasks. We'll handle the rest. No lengthy intake forms or sales calls unless you want one.

2
Week 1

Meet Your Match

We send you a pre-vetted profile matched to your industry and workflow. Review, interview if you'd like, and approve.

3
Month 1

See the Results

Your specialist ramps up quickly, integrates with your tools, and starts delivering. See why clients stay month after month.

Service Business Admin FAQ

What types of service businesses do they support?
Our admins support HVAC, plumbing, electrical, construction, roofing, landscaping, cleaning, pest control, and other field service businesses. We match based on your specific industry and software.
Can they answer live calls from customers?
Yes. Our admins are English-fluent with neutral accents and trained in professional phone etiquette. They can answer your business line, book appointments, and handle customer inquiries in real time.
What field service software do they know?
Our admins are trained on ServiceTitan, Housecall Pro, Jobber, FieldEdge, and other major platforms. We match based on your specific stack so there is minimal ramp-up time.
How do they fit into my existing workflow?
They integrate directly into your systems, CRM, and scheduling tools. Think of them as a dedicated office team member who reports to you, handles admin, and keeps operations running.
What if I need a replacement?
We replace them at no additional cost. No questions asked. Our goal is to find you someone who fits your team perfectly, and we will keep working until we get it right.

Ready to Hire a Service Business Admin?

Get matched with a pre-vetted specialist in 48 hours. Your first week is free.

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Every role is $2,500/mo with your first week free.

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